How to put winning IT bid !!

how to win an rfp guidelines, rfp template, simple request for proposal example

how to win an rfp guidelines, rfp template, simple request for proposal example

Winning an RFP: In order to grow your business you need to provide evidence that your organization is most suitable for the work , in this you have to submit your proposal, there are few critical questions which you need to ask yourself which are as following:

Do Prequalification of opportunity realistically !! Do you have the capability, who are competitors , how deeply you know about your prospect , do you really know requirement of customer , do you have  an idea on customer budget etc. if you really don’t have idea on these then in my view the submission of proposal will not fetch you desired result but honestly 80 to 90% of your competitors are also not aware of these .. so if you get information then this can get 80% to 90 % chance of winning this bid. But this 80% chance also improved drastically if you do the following :

winning RFP, RFP Respone

A ) Provide all relevant details

  • Put a bid response plan and assign team for example who will be bid owner , technical owner , commercial owner and sales owner.
  • Use the template or formats as provided in the tender document.
  • Structure your tender document in accordance with tender requirement.
  • Provide all relevant details clearly, concisely and precisely. For example the workflows, technical architecture, information flows, Security etc etc,
  • A company profile and capability statement
  • Whether you propose to subcontract
  • The price for each product or service you propose, and an indication of whether these are fixed or variable (e.g. based on exchange rates or consumer price index variations)
  • Any conditions affecting the price
  • Delivery details and charges
  • A proposed schedule indicating milestones or delivery dates
  • Whether goods or services are periodic or recurrent
  • GST and other taxes
  • Applicable insurances
  • intellectual property rights where relevant
  • a description of any variations you propose in meeting the conditions of the contract.

B) Address the selection criteria

Closely follow the criteria in the tender request. Make sure your proposed offer precisely meets the buyer’s needs. Describe the benefits the buyer will receive from your products or services.

Provide specific examples of how you meet the selection criteria rather than simply stating that you do. It is important to highlight your credentials and provide verifiable experience, as well as explaining how your approach to delivering the tender will meet the buyer’s needs. Identify the requirements that are most important to the buyer and cater for this in your tender response.

C) Choose the right referees

Another key part of delivering a successful tender response is choosing the right referees.

Use referees that know your products or services. Make sure you get permission to use referees before including them in your response. Brief them on the highlights of the request so they can target their comments to the job specifications.

D) Proofread your tender

Use spell check and, if possible, ask someone outside of the tender development process to read your tender response and give feedback. Ideally, get a professional copy editor or proofreader to carry out this task. If several authors have contributed to different parts of the tender response, ensure that one person reads the entire tender response document for consistency.

E) Submit your tender in time

Late or incomplete tender responses are usually excluded from consideration barring exceptional, pre-agreed circumstances.

If you are submitting online, do not leave your tender submission until the last minute in case you have a computer, internet or network issues. If your tender response is to be posted, make sure you allow time for delays. Consider using ‘same day delivery’ for courier services or hand-delivering your tender response (if allowed).

Contenttattva proposition, RFP response

We understand the submitting quality and winnable bid is not easy and if your organization does not have the capability to build this is very expensive , so Contenttattva will help you put in a very quality bid with the least possible cost .We have worked on bid ranging from USD 100K to USD 100 M, We have a team which can help you manage the bid from pre qualification , qualification , bid submission , negotiation till contract sign up.

  • Our deep domain experience in working on IT bid.
  • Experience in working in winning bids in IT domain.
  • Complete confidentiality.
  • We are technologist so we can validate your bid from technology perspective.
  • We will do technical write up for bid.
  • We have immense experience in sizing opportunity correctly.
  • Structure the response as per RFP.
  • Will provide neutral view on winnability of opportunity.
  • Multiple commercial model available.
  • how to win an rfp guidelines
  • We can provide rfp template
  • We can simple request for proposal example


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